Privacy and cookie statement
SUMMARY: 2-MINUTE READ
We attach great importance to our obligation to protect your privacy.
That is why we provide you with this 2-minute summary containing the necessary information on how we process your Personal Data.
What you need to know:
First: you always remain in control of your data.
To whom does this Privacy Statement apply?
This notice applies to anyone whose Personal Data we may collect, use, share or otherwise process, and in particular:
- Visitors and users of the Website (https://www.aspiravi.com);
- (Representatives of) business partners who cooperate with ASPIRAVI in connection with ASPIRAVI’s business activities;
- (Representatives of) suppliers of goods or services, IT suppliers, consultants, lawyers, accountants and other third parties who are in contact with ASPIRAVI.
What information do we collect about you?
- When you contact us or enter into a contract with us as a (potential) business partner or supplier, we may collect and process your contact details (such as your (employer/company) name, email address or telephone number); financial data (such as bank account numbers and transaction data) and contractual data (such as the date and type of our agreement).
- If you apply for a position at ASPIRAVI, we collect the information you provide to us, such as identification data, your CV and cover letter.
- If you contact us through any medium, we collect information about the communication you have had with ASPIRAVI, including content-related and technical data.
- Finally, we use cookies to collect information about your use of our Website.
Why do we collect this information?
- To respond to your requests.
- To establish and/or maintain our contractual relationship.
- To provide you with the requested information and carry out our business activities.
- To assess your application.
- Finally, to provide and improve our Website.
Who has access to your data?
- Only the part of the ASPIRAVI team that needs your data for its work has access to your data.
- We also use a number of suppliers and service providers, such as, but not limited to, providers of IT services, digital solutions and web-hosting services. These parties are legally obliged to safeguard your privacy at all times and will only process your Personal Data in accordance with our purposes.
- Finally, a third party may be instructed to process your Personal Data. However, they may only do so for the purposes mentioned above, on our behalf and after signing a data processing agreement.
What are you in control of?
- You may ask us at any time to amend or delete your Personal Data. To do so, please send us an email at GDPR@aspiravi.com and follow the procedure described in our full Privacy Statement under Article 5.7.
- You may also request a copy of all information we have collected about you at any time by sending an email to the same address.
What do we do to protect your data?
- We have taken the required security measures at technical and organisational level.
- Your data is stored on highly secured servers within the European Union.
- To improve our services, ASPIRAVI may use the data you provide. However, ASPIRAVI will at all times use this data in a GDPR-compliant form, using state-of-the-art software and solutions.
- We have implemented internal procedures to ensure the confidentiality of our IT infrastructure and to ensure that it is managed responsibly.
If you would like to know more, we invite you to read our full Privacy Statement below, where everything is explained in more detail.
Privacy and Cookie Statement
ARTICLE 1 – GENERAL
- ASPIRAVI NV, (hereinafter “we“, “us“, “our” or “ASPIRAVI“), with registered office at President Kennedypark 8A bus 1, 8500 Kortrijk and registered with the Crossroads Bank for Enterprises under company number 0477.518.825, assumes responsibility for the processing of your Personal Data as “Controller“, including the use of the Website (https://www.aspiravi.com) (hereinafter “Website“).
- In our Privacy Statement, “Personal Data” means any information relating to an identified or identifiable natural person. We may collect, use, share or otherwise process Personal Data of persons belonging to the following categories:
- Visitors and users of the Website (https://www.aspiravi.com) (hereinafter “Visitors“);
- (Representatives of) business partners who cooperate with ASPIRAVI in the context of its business activities (hereinafter referred to as “Business Partners“);
- (Representatives of) suppliers of goods or services, including IT suppliers, consultants, lawyers, accountants and other third parties who cooperate with ASPIRAVI (hereinafter “Suppliers“);
- Applicants for a position at ASPIRAVI (hereinafter referred to as “Applicants“);
- All Other Persons whose Personal Data ASPIRAVI may process (hereinafter “Other Persons“).
- The collection and processing of Personal Data is subject to strict conditions imposed by law. We act in accordance with:
- the 2016 EU Regulation on the protection of natural persons with regard to the processing of personal data, on the free movement of such data and repealing Directive 95/46/EC (hereinafter “GDPR“); and/or
- all applicable Belgian laws, whether current or future, relating to the implementation of the GDPR or to the processing of Personal Data.
- Visiting or using our Website (https://www.aspiravi.com) implies that you fully and unreservedly understand this Privacy Statement. This means that you are fully informed about the way in which we collect, use and process your Personal Data, in accordance with the provisions of this Privacy Statement and for the purposes described herein.
- This Privacy Statement applies only to the pages hosted on our Website and to the business activities carried out by ASPIRAVI. It does not apply to third-party pages and websites to which we may refer or include links and whose privacy policies may differ. ASPIRAVI is therefore not responsible for the data on, or processed by, these third-party websites.
ARTICLE 2 – CATEGORIES OF PERSONAL DATA PROCESSED
For the purposes described in Article 3, ASPIRAVI may process the following categories of your Personal Data:
| Data category
|
Relevant data subjects
|
Details
|
Context
|
| Category 1
(Professional) identification and contact details
|
· Visitors to the Website
|
· First name, last name, telephone number, email address, address, country and profession | · By contacting us by telephone, email or another communication channel |
| Category 2
Contractual data (insofar as it constitutes Personal Data)
|
· (Potential) suppliers
|
Data relating to agreements that you have entered into or will enter into with ASPIRAVI.
|
By entering into, or considering entering into, an agreement with us.
|
| Category 3
Your data as an applicant
|
· Applicants
|
· First name, last name, telephone number, email address, address and country;
· CV; · Cover letter.
|
By applying for a position at ASPIRAVI.
|
| Category 4
Information about your visit to and use of our Website
|
· Visitors to the Website
|
See Article 9 – Cookies
|
By placing cookies (see Article 9 – Cookies)
|
ARTICLE 3 – LEGAL BASIS AND PURPOSE OF PROCESSING
We process your Personal Data only if we have a specific purpose and a legal basis for doing so. In addition, we process only what is relevant for pursuing each specific purpose, in particular:
3.1 General purposes
| Data category
|
Legal basis
|
Purpose
|
| Category 1
(Professional) identification and contact details
|
Necessary for the performance of a contract
(Art. 6.1, b) GDPR) or Our legitimate interests (Art. 6.1, f) GDPR) or Your consent (Art. 6.1, a) GDPR) or Legal obligation (Art. 6.1 c) GDPR) |
We may process your (professional) identification and contact details as described in Category 1 in order to provide our services, carry out our business activities, manage the contractual relationship we may have with you, answer your questions, provide information, etc.
We will initially process these data on the basis of Article 6.1, b) GDPR. However, if the processing cannot be considered necessary for the performance or conclusion of a contract, we rely on our legitimate interests, for which we have carried out a balancing test. If we cannot rely on our legitimate interests, we will request consent to process the data.
|
| Category 2
Contractual data (insofar as it constitutes Personal Data) |
Necessary for the performance of a contract
(Art. 6.1, b) GDPR)
|
We may process your contractual data as described in Category 2 in order to manage the commercial and contractual relationship that we have or will have with you, for example for payment and invoicing purposes. |
| Category 3
Your data as an applicant
|
Your consent
(Art. 6.1, a) GDPR) or Necessary for the performance of a contract (Art. 6.1, b) GDPR) or Our legitimate interests (Art. 6.1, f) GDPR)
|
Applicant data is processed in order to:
· Evaluate your application and conduct a recruitment policy; · Improve the recruitment policy/selection procedure. If you have sent us your CV or application data, you give us permission to process them in order to handle your application, whether spontaneous or otherwise. Depending on the specific circumstances, some of the processing activities in the context of evaluating and handling your application may be necessary for the performance of the contract we are considering entering into with you. Other processing activities will be necessary for pursuing our legitimate interests in improving our recruitment policy and process.
|
| Category 4
Information about your visit to and use of our Website
|
Your consent
(Art. 6.1, a) GDPR) and/or Our legitimate interests (Art. 6.1, f) GDPR) |
We may process information about your visit to and use of our Website as described in Category 4 in order to:
· facilitate the availability and use of the Website; · analyse, adapt and improve the content of the Website; · personalise your experience on the Website; · etc. We rely on your consent for this processing. For processing for which we have carried out a balancing test showing that our legitimate interests prevail, we rely on Article 6.1, f) GDPR. For more information, please refer to Article 9 – Cookies.
|
3.2 Direct marketing
If we have obtained your electronic contact details in the context of our services, we may use your electronic contact details to send you promotional material by email about similar services that we may offer. This is based on our legitimate interest.
Other promotional material concerning non-similar services that we may offer will only be sent to you if you have given us your prior consent.
We may also transfer some of your Personal Data to our data processors for direct marketing purposes relating to our services.
We will always provide you with a GDPR-compliant way to unsubscribe from receiving such emails, free of charge and without having to give a reason, for example by clicking the unsubscribe button at the bottom of each promotional email or by sending an email to GDPR@aspiravi.com.
3.3 Transfer to third parties
We treat your Personal Data as confidential information and will not disclose or communicate it to third parties under any condition or for any purpose other than those specified in this Privacy Statement, or under the conditions under which the law requires us to do so.
We may disclose your Personal Data to third parties insofar as this is necessary to carry out our business activities, including but not limited to suppliers and service providers offering services relating to IT support, hosting, computer security or other specific services. Under no circumstances will these third parties disclose your Personal Data to other third parties, except in the following situations:
- the communication of your Personal Data by such third parties to their suppliers or subcontractors is necessary to carry out our business activities;
- such third parties are required under applicable laws or regulations to provide certain information or documents to the competent authorities.
We will not sell or rent your Personal Data to third parties, except in the situations described in this Privacy Statement or unless you have given your prior explicit consent.
In the event of a full or partial reorganisation of ASPIRAVI, transfer of ASPIRAVI’s activities or bankruptcy of ASPIRAVI, your Personal Data may be transferred to new entities or third parties. If reasonably possible, we will inform you in advance that ASPIRAVI is transferring your Personal Data to such third parties.
If ASPIRAVI may transfer your data outside the European Economic Area (EEA), to a country that, where applicable, may not ensure an adequate level of protection for Personal Data, appropriate safeguards will be put in place to ensure that your rights are respected by the recipient of the data outside the EEA.
3.4 Legal requirements
In exceptional circumstances, we may be required to transfer your Personal Data pursuant to a court order, or in order to comply with mandatory laws and/or regulations. If reasonably possible, we will try to inform you in advance, unless disclosure of this information is subject to legal restrictions.
ARTICLE 4 – DURATION OF PROCESSING
We retain your Personal Data for as long as necessary to achieve the purposes referred to in Article 3 of this Privacy Statement, including for the duration necessary for the contractual relationship between you and ASPIRAVI.
We may also retain your Personal Data in order to comply with applicable law or as part of legal requirements, including retention obligations after the end of the contractual relationship between you and ASPIRAVI. Therefore, the retention periods listed below do not apply where we are legally required to store your Personal Data for shorter or longer periods, including applicable limitation periods for invoicing, payment, accounting, tax and regulatory compliance.
Retention periods:
| Data
|
Retention period
|
| Category 1
(Professional) identification and contact details
|
Your Personal Data in Category 1 will be retained for as long as necessary to communicate with you, i.e. never longer than two (2) years after the first request or contact.
In the event of a contractual relationship, we will not retain your identification data for longer than necessary for the purposes set out in this Privacy Statement, which may be up to seven (7) years after the end of the contractual relationship.
|
| Category 2
Contractual data (insofar as it constitutes Personal Data)
|
Your Personal Data in Category 2 will be retained for as long as necessary for the purposes set out in this Privacy Statement, i.e. throughout the entire period of the contractual relationship and for seven (7) years after the end of the contractual relationship.
|
| Category 3
Your data as an applicant
|
Your Personal Data in Category 3 will be retained for as long as necessary to communicate with you, i.e. never longer than two (2) years after the first request or contact.
In the event of a contractual relationship, we will not retain your identification data for longer than necessary for the purposes set out in this Privacy Statement, which may be up to ten (10) years after the end of the contractual relationship.
|
| Category 4
Information about your visit to and use of our Website
|
With regard to cookies, please refer to Article 9 – Cookies.
|
ARTICLE 5 – YOUR RIGHTS
You are not legally or contractually obliged to provide your Personal Data. You retain the right at all times to refuse its processing. Please note, however, that certain functionalities of the Website may consequently be affected or unavailable.
5.1 Right of access and right to a copy
You have the right at all times to request access to your Personal Data and to be informed about the purpose of the processing.
5.2 Right to rectification, erasure or restriction
You always have the right to request rectification of your Personal Data if you believe that it is inaccurate.
You may also request that the processing of your Personal Data be restricted if you believe that your data is inaccurate and you have subsequently notified us of this.
In addition, you have the right to request the erasure of your Personal Data insofar as it is not possible to anonymise it.
5.3 Right to object
You have the right to object to the processing of your Personal Data when you have and state serious and legitimate reasons for doing so.
You also have the right to object to the use of your Personal Data for direct marketing. In that case, you do not have to give any specific reason for your objection.
5.4 Right to data portability
You have the right to obtain your Personal Data in a structured, commonly used format and/or to transfer those data to another controller.
5.5 Right to withdraw consent
Where the processing of your Personal Data is based on your prior (explicit) consent, you have the right to withdraw that consent at any time.
5.6 Automated decisions and profiling
You have the right to request not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you.
5.7 Exercising your rights
You may exercise your rights by contacting us with a copy of the essential parts of your ID, such as your name and date of birth, attached:
Either by email to: GDPR@aspiravi.com
Or by regular mail to: President Kennedypark 8A bus 1, 8500 Kortrijk, Belgium
5.8 Right to lodge a complaint:
You have the right to lodge a complaint with ASPIRAVI’s supervisory data protection authority:
| Data Protection Authority (APD – GBA)
|
| Address: Rue de la Presse 35, 1000 Brussels, Belgium
|
| Tel: +32 (0)2 274 48 00 |
| Fax: +32 (0)2 274 48 35 |
| E-mail: contact@apd-gba.be
|
This is without prejudice to proceedings before the civil courts. If you are from an EU Member State other than Belgium, you may also lodge a complaint with your national data protection authority.
If you have suffered damage as a result of the processing of your Personal Data, you may submit a claim for compensation.
ARTICLE 6 – SECURITY AND CONFIDENTIALITY
We have taken appropriate security measures at technical, organisational and physical level to prevent the destruction, loss, falsification, alteration, unauthorised access or accidental disclosure of your Personal Data to third parties, as well as the unauthorised processing of such data.
Should such events nevertheless occur and affect your Personal Data, we will notify you of the breach without undue delay, including a concise description of the possible consequences and a recommendation of measures to mitigate the possible adverse effects of the breach.
We are in no way liable for any direct or indirect damage caused by unlawful or improper use of the Personal Data by a third party.
ARTICLE 7 – CHANGES TO THE PRIVACY STATEMENT
We reserve the right to amend or modify the Privacy Statement at any time in order to reflect changes in our practices regarding the processing of your Personal Data or changes in applicable legislation.
ARTICLE 8 – APPLICABLE LAW AND COMPETENT COURT
This Privacy Statement is governed, interpreted and executed in accordance with Belgian law, which applies exclusively to any possible dispute.
The courts of Ghent have exclusive jurisdiction to settle disputes arising from or relating to the interpretation or execution of this Privacy Statement.
ARTICLE 9 – COOKIES
9.1 What are cookies and why do we use them?
A “cookie” is a small file placed by ASPIRAVI’s server on your computer’s hard drive. The information stored in these cookies can only be read by ASPIRAVI and only for the duration of your visit to the Website.
Our Website uses cookies and similar technologies to distinguish your usage preferences from those of other users of our Website. The cookies we use are secure and help us provide you with a better user experience when you visit our Website.
9.2 Types of cookies
There are many different cookies that can be distinguished based on functionality, origin or storage period. Below we provide a general description of the types of cookies that are relevant in the context of a website. Article 9.3 provides a detailed overview of the specific cookies used on our Website.
| Type | Function
|
| Essential/strictly necessary cookies
|
These cookies are necessary for a website to function and cannot be disabled. They are usually only set in response to actions you have taken, such as setting your privacy preferences, logging in or filling in forms. They are necessary for proper communication and facilitate navigation, such as returning to a previous page.
|
| Functional cookies
|
These cookies improve the user-friendliness of a website by remembering your choices, such as language preferences, and provide enhanced functionality and personalisation to visitors. These cookies ensure that certain settings are personalised at your request. If you do not accept these cookies, this may affect the performance and functionality of a website and restrict access to its content. These cookies may be set by the website provider or by external providers whose services the website provider has added to the website.
|
| Performance/analytics cookies
|
These cookies collect information about the use of a website, such as the number of visitors, the time visitors spend on a web page and any error messages. They help a website provider improve the performance of a website. These cookies do not identify you as an individual.
|
| Targeting/advertising cookies | These cookies are used to deliver content that is more relevant to you. They may be used to deliver targeted advertisements or to reduce the number of times you see an advertisement. They also help measure the effectiveness of advertising campaigns on a website. These cookies may be used to remember websites you have visited and may share this information with other parties, including advertisers. These cookies may also be set by advertising partners through the relevant website. They may be used by those companies to build a profile of your interests and show you relevant advertisements on other sites.
|
| First-party and third-party cookies
|
First-party cookies are cookies sent from the servers or domains of the website provider from which the requested service is offered. Third-party cookies are cookies sent to your browser from a server or domain that is not managed by the website provider, but by a cooperating organisation. Only these third parties have access to these cookies and to the information collected by the cookie. If you would like to know more about these cookies, please refer to the cookie statement made available by these parties on their respective websites. Please note that we have no influence over the content of that notice or over the content of these third-party cookies.
|
9.3 Overview of cookies
First-party cookies
Domain: https://www.aspiravi.com
| Cookie name
|
Cookie type
|
Description
|
Retention period
|
| _ga_RFQM6H078G
|
Essential
|
This cookie is used by Google Analytics to maintain session state.
|
1 year and 1 month
|
| _ga | Analytics
|
This cookie is associated with Google Universal Analytics, which is a major update to Google’s more commonly used analytics service. This cookie is used to distinguish unique users by assigning a randomly generated number as a client ID. It is included in every page request on a site and is used to calculate visitor, session and campaign data for the site’s analytics reports.
|
1 year and 1 month
|
| _clck | Analytics
|
This cookie is used to track user interactions and engagement on the website in order to improve the user experience and website functionality.
|
1 year
|
| _clsk | Analytics
|
This cookie is associated with Microsoft Clarity analytics software. It is used to store information about the user’s session and to combine multiple page views into a single user session for analytics purposes.
|
1 day
|
| CookieScriptConsent | Essential
|
This cookie is used by the Cookie-Script.com service to remember visitors’ cookie preferences. The Cookie-Script.com cookie banner is necessary in order to function correctly.
|
1 month
|
| _gcl_au | Targeting | This cookie is set by DoubleClick and stores information about how the end user uses the website and about any advertisements the end user may have seen before visiting the website.
|
2 months and 4 weeks
|
| wp-wpml_current_language | Functional
|
Stores the current language. By default, this cookie is only set for logged-in users. If you enable the language cookie to support AJAX filtering, this cookie is also set for users who are not logged in.
|
Session
|
Third-party cookies
| Cookie name
|
Cookie type
|
Description
|
Retention period
|
| li_gc | Essential
|
Used to store guests’ consent regarding the use of cookies for non-essential purposes.
|
5 months and 4 weeks
|
| IDE | Targeting | This cookie is set by DoubleClick and stores information about how the end user uses the website and about any advertisements the end user may have seen before visiting the website.
|
1 year and 3 weeks
|
| bcookie | Targeting | This is a Microsoft MSN first-party cookie used for sharing website content via social media. | 1 year
|
| lidc | Targeting | This is a Microsoft MSN first-party cookie that ensures the proper functioning of this website. | 1 day
|
| _cfuvid | Functional
|
This cookie is used to track users across sessions in order to optimise the user experience by maintaining session consistency and providing personalised services.
|
Session
|
| elfsight_viewed_recently | Functional
|
This cookie is used to record which items a user has recently viewed on the website in order to provide an improved user experience by showing related content or products based on the user’s browsing history.
|
2 seconds
|
| vuid | Functional
|
These cookies are used by the Vimeo video player on websites.
|
1 year and 1 month
|
| _cfuvid | Functional
|
Used to identify and secure traffic via Cloudflare when a Vimeo video is played. This cookie does not contain personal data.
|
Session
|
9.4 Your consent
On your first visit to our Website, you will be asked whether you accept the non-essential cookies we use. You can change the cookie settings for our Website at any time via the hyperlink at the bottom of our Website and withdraw your consent in this way.
You can refuse or block cookies by changing the configuration settings of your browser. Disabling cookies may mean that you cannot use certain functionalities of the Website.
For more information about configuring your browser, please consult the following links:
Google Chrome
https://support.google.com/chrome/answer/95647?hl=en&sjid=12181039658259662986-EU
Safari
https://support.apple.com/kb/PH19214?locale=en_US
Internet Explorer
Mozilla Firefox
https://support.mozilla.org/en-US/kb/clear-cookies-and-site-data-firefox
Some browsers currently offer a “do not track” or “DNT” option that sends a signal to visited websites indicating a visitor’s tracking preference. However, the third parties that place cookies on our Website may or may not respond to such signals.
Please note that changing the settings may cause a website not to work as expected.
More information about cookies can also be found via the following link:
http://www.allaboutcookies.org/
More information about online advertising based on browsing behaviour and online privacy can be found via the following link:
http://www.youronlinechoices.eu/